Difference between revisions of "Send Email"

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(SMTP Server)
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=== SMTP Server ===
 
=== SMTP Server ===
  
Select an SMTP Server [[resource]] from the dropdown tree. This is the server that Presence will attempt to connect to in order to send this email. If Presence is unable to connect to this mail server it may try others.
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Select an [[SMTP]] Server [[resource]] from the dropdown tree. This is the server that Presence will attempt to connect to in order to send this email. If Presence is unable to connect to this mail server it may try others.
  
 
=== Miscellaneous Options ===
 
=== Miscellaneous Options ===

Revision as of 10:05, 1 July 2010

Send Email Node

This Node is useful for sending emails over SMTP. It allows for HTML content, attachments and multiple static or dynamic recipients.

http://www.international-presence.com/wikidocs/images/send_email_dialog.png

Recipients

There are three options for adding recipients:

  • Single Recipients Click the left button to view a pop-up window with all available contacts. Drag contacts from this window into the Recipients list.
  • Group Recipients Click the second button to view a pop-up window of recipient groups. Drag groups into the Recipients list to add them.
  • Dynamic Recipients Useful if the email address or name is populated from a database. Click the third button to launch the Dynamic Recipients dialog, which allows you to enter the name and email address or Presence variable or column name referring to them.

Three Recipient Lists are stored:

  • To These are addresses that will appear in the "To" header of the email.
  • CC These are addresses that will appear in the "CC" header of the email.
  • BCC These are blind copies - recipients added to this list will receive the email but their names and addresses will not appear anywhere on the email to other recipients.

To remove a recipient click the small trash-can icon (the fourth button under the Recipients list).

Email Contents

  • Subject: This is the subject line of the email.
  • Content Body: This is the body of the email. By default emails will be sent as plain text, however you can also enter HTML here - if you use HTML ensure that the Body content type is set to "HTML Text".
  • Body Content Type: This can be Plain Text or HTML text - see above.
  • Attachments: This lets you add attachments to the email. Click the "New" icon to add an attachment. When prompted for the file location, you can enter a dynamic reference - e.g. :var{ATTACHMENT_LOCATION}. If there are multiple values for the dynamic reference then multiple attachments will be added.

SMTP Server

Select an SMTP Server resource from the dropdown tree. This is the server that Presence will attempt to connect to in order to send this email. If Presence is unable to connect to this mail server it may try others.

Miscellaneous Options

Send an individual email to each 'TO' recipient.

In the case of multiple 'TO' recipients (whether multiple recipients have been added or a dynamic column reference is used to create multiple recipients), usually one email is sent to all 'TO' recipients. This is the same as if you send one email from Outlook with multiple 'To' recipients. If this is checked, Presence will instead send a separate email to each address.

Reply-To Address

This is the address that will appear as the "reply-to" for the email. When the recipient hits "reply" to the email the reply will be sent to this address.

Email Priority

This can be High, Medium or Low. How this is interpreted is dependent on the mail server. For example Lotus Notes will delay sending low priority messages.

When should emails be sent?

  • At Earliest Opportunity Emails will be added to the mail queue for immediate delivery as soon as the Node processes the individual emails. The Task will not wait until the emails are sent.
  • Immediately Task execution will be suspended until all emails have been successfully sent.
  • Only on successful Task completion Email delivery will be suspended until the entire Task has completed without errors. If any errors are encountered emails will not be sent.

See Also

Task Elements : Action Task Elements : Send Email

Send Email | Send SMS | Send Fax | Broadcast Messages
Read Text File | Read Binary File | Write Text File | Write Binary File | Parse File Action
Rename File | Copy File | Delete File | Parse File Action
Generate Bar Code | Read Bar Code
Dynamic Task Call | Call Native Program | FTP Upload | Scorecard Collector | Create Graph | AS400 Action
Socket Client Action | Socket Server Action
JMS Producer | JMS Consumer


Task Elements | Resources